Location:  Brussels, Belgium

Organiser(s):  ALL DIGITAL

Target audience:  Adult education trainers and teachers, e-facilitators, project managers, researchers

How to prepare an Erasmus+ KA2 Strategic Partnerships project proposal in the field of adult education and digital skills

Editions: November 2019
Contact Person:

Target audience

The course is addressed to adult education trainers and teachers, e-facilitators, project managers, researchers and all actors (digital competence centers, SMEs, NGOs, VET providers, universities, public entities etc.) interested in applying for Erasmus+ KA2 Strategic Partnerships project funding to improve the educational experience and digital skills of adult learners.

Strategic Partnerships are open to any type of organisation active in any field of education, training and youth or other socio-economic sectors as well as to organisations carrying out activities that are transversal to different fields (e.g. local and regional authorities, recognition and validation centres, chambers of commerce, trade organisations, guidance centres, cultural organisations).

 Overview of the course

The goal of the course is to provide guidance for successful Erasmus+ project proposal preparation and submission under the KA2 Strategic Partnerships action supporting innovation in the field of adult education, with a focus on digital skills development in formal and non-formal education.

Participants will acquire theoretical knowledge as well as carry out practical work, gaining valuable experience in project proposals. Divided into smaller groups, participants will complete different tasks related to planning and writing a project proposal with the ultimate objective to have a ready-to-be-submitted proposal at the end of the course.

During the training, different tools will be made available by the organizer: work plan for the submission process; project concept note template; detailed work plan template; internal detailed budget template; an online collaboration platform for group work (e.g. Basecamp), etc.

The course is an excellent networking opportunity for participants who want to establish potential partnerships for future applications.

Learning Outcomes

Participants will learn about:

  • How to read and understand the E+ Call, guidelines, e-form and tools.
  • How to plan the submission process (steps, roles, deadlines for tasks, division of responsibilities, collection of documents etc.) and accomplish the essential procedures to submit the proposal.
  • How to design an innovative project idea in the field of adult education (goals, objectives, activities, expected results, impact, dissemination, etc.).
  • How to identify Intellectual Outputs and produce a detailed project work plan.
  • How to plan a sound project management and quality assurance
  • How to plan dissemination and exploitation
  • How to plan the financial aspects of the project and produce a balanced budget.
  • How to build a strong partnership.


Programme of the Course

The course duration is 5 days with a total 25 hours (5 hours per day) of training including practical sessions and group activities. Courses will be organized in November.

 DAY 1: Analysis of the specific Call and e-form
  • Presentation of the course program and planned activities
  • Short presentation of the participants and their experiences
  • Introduction to Erasmus+ Call KA2 Strategic Partnerships supporting innovation in the field of adult education: overview of the objectives and priorities, supported activities, award criteria, eligibility and funding rules.
  • Overview of all sections of the application e-form and where to find the forms.
  • How to build a successful partnership: searching for partners, assigning roles and distributing tasks and responsibilities among the partnership.
  • Description of the steps to submit the proposal: submission timeline including checklist of documents to produce and to collect.
  • Reference documents and tools.


DAY 2: Generation of project ideas – project work 1
  • Presentation of two examples of successful KA2 Strategic Partnerships applications.
  • Project Work – 1st group activity on the generation of innovative project ideas: participants are clustered in groups (max. 3 groups of 5 participants), according to the chosen topic/priority and target groups they want to address in the proposal, to generate innovative project ideas. Each group will be asked to collaboratively produce a project concept note using a template provided by the organizer.
  • Presentation of project ideas by the participants.
  • Interactive session to provide feedback and guidance to participants.


DAY 3: Identification of project Intellectual Outputs (IOs), Learning/Teaching/Training (LTT) activities and preparation of the work plan – project work 2
  • How to identify eligible IOs linked to project objectives and produce a realistic and detailed work plan: examples from successful projects.
  • How to plan transnational LTT activities: examples of different types of activities.
  • Project Work – 2nd group activity on the production of the project work plan: the groups will produce a detailed work plan based on the project ideas generated in day 2. Participants will be provided with a Gantt chart template.
  • Presentation of produced work plan by the participants.
  • Interactive session to provide feedback and guidance to participants.


DAY 4: Analysis of project impact, dissemination & sustainability – project work 3
  • Analysis of the impact of the project, and desired impact at local, national European level: tips for successful Dissemination and use of projects’ results.
  • Project Work – 3rd group activity on project impact, dissemination and use of projects’ results: the groups will complete the specific proposal’s sections.
  • Presentation of produced work by the participants.
  • Interactive session to provide feedback and guidance to participants.


DAY 5: Financial aspects and project management & implementation activities – project work 4
  • Analysis of budget according to the rules of the Call: how to use budget tools and calculate the budget in the e-form.
  • How to make a good and balanced allocation of resources: examples from successful projects.
  • Project Work – 4th group activity on project budget: each group, under the supervision of the tutor, makes an exercise of allocating the resources within the potential partnership and creates the first draft of the budget using an internal spreadsheet provided by the organizer.
  • Final interactive session to provide feedback and guidance to participants.
  • Final Q&A session and end of the training.