Location:  Brussels, Belgium

Organiser(s):  ALL DIGITAL

Target audience:  Adult education trainers and teachers, e-facilitators, project managers, researchers

How to prepare an Erasmus+ KA3 Support for Policy Reform “Social Inclusion through education, training and youth” project proposal

Editions: November 2019
Contact Person:

Target audience

The course is addressed to trainers and teachers, e-facilitators, project managers, researchers and all actors (digital competence centers, SMEs, NGOs, VET providers, universities, public entities, etc.) interested in applying for Erasmus+ KA3 Social Inclusion project funding.

Projects submitted under the Erasmus+ KA3 Support for Policy Reform “Social Inclusion through education, training and youth” Call should aim at: (1) Disseminating and/or scaling up good practices on inclusive learning initiated at local level; or (2) Developing and implementing innovative methods and practices to foster inclusive education and/or youth environments in specific contexts.

 Overview of the course

The goal of the course is to provide guidance for successful Erasmus+ project proposal preparation and submission under the KA3 Social Inclusion action, with a focus on digital skills development in formal and non-formal education.

Participants will acquire theoretical knowledge as well as carry out practical work, gaining valuable experience in project proposals. Divided into small groups, participants will complete different tasks related to planning and writing a project proposal with the ultimate objective to have a ready-to-be-submitted proposal at the end of the course.

During the training, different tools will be made available by the organizer: work plan for the submission process; project concept note template; detailed work plan template; internal detailed budget template; an online collaboration platform for group work (e.g. Basecamp), etc.

The course is an excellent networking opportunity for participants who want to establish potential partnerships for future applications.
 

Learning Outcome

Participants will learn about:

  • How to read and understand the Call, guidelines, e-form and tools.
  • How to plan the submission process (steps, roles, deadlines for tasks, division of responsibilities, collection of documents etc.) and accomplish the essential procedures to submit the proposal.
  • How to design an innovative KA3 project idea in the field of Social Inclusion and digital skills (goals, objectives, activities, expected results, impact, etc.).
  • How to understand key methodological principles for planning and managing projects: Logical Framework Approach (LFA).
  • How to use the Logical Framework Matrix (LFM).
  • How to produce a detailed project work plan.
  • How to plan a sound project management and quality assurance activities.
  • How to plan dissemination and exploitation activities.
  • How to plan the financial aspects of the project and produce a balanced budget.
  • How to build a strong Partnership.

 

Programme of the Course

The course duration is five days with a total 25 hours (5 hours per day) of training including practical sessions and group activities. Courses will be organized in November.

 DAY 1: Analysis of the specific Call and e-form
  • Presentation of the course programme and planned activities
  • Short presentation of the participants and their experiences
  • Introduction to Erasmus+ Call KA3 action for Social Inclusion: overview of the objectives and priorities, supported activities, award criteria, eligibility and funding rules.
  • Overview of all sections of the application e-form and its annexes.
  • How to build a successful partnership: searching for partners, assigning roles and distributing tasks and responsibilities among the partnership.
  • Description of the steps to submit the proposal: production of submission timeline including checklist of documents to produce and to collect.
  • Reference documents and tools.

 

DAY 2: Generation of project ideas – Project Work 1
  • Presentation of two examples of successful KA3 Social Inclusion applications: focus on the scaling up strategy.
  • Project Work – 1st group activity on the generation of innovative project ideas: participants are clustered in groups (max. 3 groups of 5 participants), according to the chosen topic/priority and target groups they want to address in the proposal, to generate innovative project ideas. Each group will be asked to collaboratively produce a project concept note using a template provided by the organizer.
  • Presentation of identified project ideas by the participants.
  • Final interactive session moderated by the organizer to provide feedback and guidance to participants.

 

DAY 3: Logical Framework Matrix (LFM) and preparation of the work plan – Project Work 2
  • How to use the LFM and how to produce a realistic and detailed work plan: examples from successful projects will be presented.
  • Project Work – 2nd group activity on the production of the LFM and the project work plan based on the project ideas generated in day 2. The organiser will provide a Gantt chart template.
  • Presentation of produced LFM and work plan by the participants.
  • Final interactive session moderated by the organizer to provide feedback and guidance to participants.

 

DAY 4: Analysis of project impact, dissemination and sustainability – Project Work 3
  • Analysis of impact of the project and desired impact at local, national, and European level: tips for successful dissemination and use of projects’ results.
  • Project Work – 3rd group activity on project impact, dissemination and use of projects’ results: the groups will complete the specific proposal’s sections.
  • Presentation of produced work by the participants.
  • Final interactive session moderated by the organizer to provide feedback and guidance to participants.

 

DAY 5: Plan project financial aspects and project management & implementation activities – Project Work 4
  • Analysis of budget according to the rules of the Call: how to use budget tools and calculate the budget on the e-form.
  • How to make a good and balanced allocation of resources: examples from successful projects will be presented.
  • Project Work – 4th group activity on project budget: each group, under the supervision of the training tutor, makes an exercise of allocating the resources within the potential partnership and sets the first draft of the budget using an internal spreadsheet provided by the organizer.
  • Final interactive session moderated by the organizer to provide feedback and guidance to participants.
  • Final Q&A session and end of the training.